Referee Coordinator
RECRUIT, DEVELOP & MENTOR
Play a key role in fostering a positive officiating environment, supporting referee development.
POSITION SUMMARY
The Referee Coordinator serves as the primary liaison and administrator for all Match Official activities within the Tillsonburg Minor Soccer Club (TMSC). This role is responsible for the recruitment, assignment, development, mentorship, and administration of Club referees while ensuring compliance with Ontario Soccer, EMSA, league, and Club policies.
The Referee Coordinator plays a key leadership role in fostering a positive officiating environment, supporting referee development, and ensuring all Club matches are staffed with qualified Match Officials.
Key responsibilities
Leadership & Administration
- Promote the values, objectives, and overall growth of soccer within the Tillsonburg Minor Soccer Club.
- Adhere to and support all applicable league, Ontario Soccer, EMSA, and Club rules, policies, and procedures.
- Serve as the primary contact and liaison for referee-related matters involving coaches, team officials, players, parents, and Club administrators.
- Provide leadership, guidance, and support to all Club Match Officials.
- Maintain accurate referee records, certifications, contact information, assignments, and evaluations.
- Prepare and submit an annual report to the Board of Directors.
- Attend Club meetings and educational sessions as required.
- Perform other duties as mutually agreed upon by the Club and the Referee Coordinator.
Referee Recruitment, Development & Retention
- Lead the recruitment, onboarding, and retention of Match Officials.
- Develop and implement an annual referee development plan focused on recruitment, instruction, mentoring, and retention.
- Provide ongoing support, education, and instructional resources to registered referees.
- Promote and support referee development through mentorship and assessment programs.
- Conduct referee evaluations and provide constructive feedback to support growth and advancement.
- Facilitate and coordinate referee clinics, certification courses, and development opportunities.
- Organize and lead regular referee meetings and information sessions.
- Encourage participation in Ontario Soccer, EMSA, and other referee development programs.
Match Assignments & Operations
- Coordinate referee assignments for all Club-sanctioned activities, including:
- House League
- Competitive Programs
- Adult Recreational Leagues
- Indoor and Outdoor Seasons
- TMSC-hosted tournaments and special events
- Ensure fair, equitable, and appropriate referee assignments based on age, certification level, experience, and match requirements.
- Monitor referee availability and ensure adequate coverage for all scheduled matches.
- Oversee the assignment process to maintain consistency, fairness, and operational efficiency.
- Coordinate referee assignments for all Club-sanctioned activities, including:
Compliance & Discipline
- Ensure Match Officials understand and adhere to Ontario Soccer, EMSA, league, and Club policies, procedures, and Codes of Conduct.
- Investigate concerns, complaints, or issues involving Match Officials and provide recommendations or reports as required.
- Refer disciplinary matters to the appropriate Club committee or governing organization when necessary.
- Report incidents involving missed assignments or policy violations to the Club and/or EMSA as appropriate.
Financial & Equipment Management
- Oversee referee compensation processes and ensure timely and accurate payment of officials.
- Verify and approve required documentation related to referee assignments and payments.
- Provide annual recommendations regarding referee game fees and compensation structures.
- Manage the acquisition, distribution, inventory, and storage of referee uniforms and equipment.
Communications & Technology
- Ensure referees are informed of assignment procedures, dress standards, game-day expectations, and administrative requirements.
- Maintain referee-related content on the Club website and ensure information remains current and accurate.
- Utilize Club-approved software and systems to support referee administration, communication, scheduling, and reporting.
Reporting Relationship
The Referee Coordinator reports directly to the President of the Tillsonburg Minor Soccer Club, or their designate.
Position requirements
Qualifications
- Current Ontario Soccer Referee Certification.
- Minimum of three (3) years of officiating experience.
- Demonstrated knowledge of the Laws of the Game and Ontario Soccer policies and procedures.
Skills & Experience
- Strong organizational, planning, and time management skills.
- Effective leadership, mentoring, and team-building abilities.
- Excellent communication and interpersonal skills.
- Strong customer service and conflict-resolution skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with computer applications and soccer administration platforms, including:
- Ref Centre
- PowerUp Sports
- SportsEngine
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
Personal Attributes
- Professional, reliable, and ethical in all interactions.
- Approachable, positive, and supportive leadership style.
- Ability to work collaboratively with volunteers, coaches, players, parents, and Club officials.
- Punctual and dependable for meetings, training sessions, and match-related commitments.
- Willingness to work flexible hours, including evenings and weekends, as required throughout the soccer season.
Position purpose
The Referee Coordinator is instrumental in creating a positive officiating culture, supporting referee development, and ensuring the successful delivery of soccer programming throughout the Club.
Through strong leadership and mentorship, this role helps build the next generation of Match Officials while contributing to a safe, fair, and enjoyable soccer experience for all participants.